Position Summary

Accounts Receivable Bookkeeper

Newark Academy is seeking an Accounts Receivable Bookkeeper to join our Business Office. This position plays a vital role in supporting the school by ensuring the seamless management of tuition, billing, and enrollment-related finances. The AR professional serves as the primary liaison for families navigating the online payment system and managing the full life cycle of student financial accounts. 

Reports to: Chief Financial Officer

Responsibilities:

• Maintain and administer all aspects of student account billing to ensure all account information and financial activities are reflected accurately and timely in the student billing system
• Oversee charges and credits according to the appropriate payment plan as outlined in enrollment contracts
• Record payments and/or credits to student accounts and deposit any checks or cash received to the business
• Follow up directly with families regarding returned/declined payment activity (ACH returns, credit card disputes, etc.)
• Work with families to provide guidance with online payment systems
• Serve as the school’s primary collection representative regarding all past due charges, and initiate direct communication early in the collection cycle to reduce the risk of substantial past due balances
• Identify emerging collection issues for appropriate action in a timely manner through regular reviews of billing reports, such as AR aging or past due accounts
• Communicate with families who have past due accounts in a timely fashion, documenting collection activities, and sending notifications as instructed by the CFO
• Escalate collection issues to the CFO, as appropriate
• Maintain an accurate enrollment list, ensure that enrollment counts in student billing and applicant systems agree, and work with admission staff to resolve any variances or irregularities
• Apply financial aid awards to student accounts as directed by the Financial Aid Committee
• Initiate faculty payroll deduction for teachers whose children are students here
• Provide assistance as it relates to student billing in monthly financial reporting and the annual audit 
• Support the resolution of any discrepancies between the billing system, general reporting, and general ledger
• Handle all tuition refund and student accident claims

Qualifications:

• Bachelor’s degree required 
• 3+ years of experience in bookkeeping or accounting, ideally in an independent school or nonprofit setting
• Exceptional organizational skills, high attention to detail, and the ability to handle sensitive financial information with strict confidentiality
• Professional written and verbal communication, organizational, and interpersonal skills
• Ability to interface and maintain effective relationships with students, faculty, administrators, parents/guardians
• Commitment to being a part of a diverse school community where all members are welcomed, respected, valued, and celebrated
• Blackbaud experience preferred
• Working knowledge of Microsoft Office and technology including Google Suite

Salary: 

Salary range $65,000 - $75,000. Salary is dependent on numerous factors, including but not limited to education and experience.

Benefits:

Including, but not limited to: Paid time off (PTO), paid holidays, retirement, medical, dental, and vision insurance, short-term and long-term disability, life insurance as well as a variety of other benefits.

Position Summary

Newark Academy seeks a Learning Specialist to join our Student Support Team. This position is highly collaborative, requiring both expertise and flexibility. Our next Learning Specialist must be skilled in fostering strong working relationships with parents, teachers, and students. The Specialist will join with our current Learning Specialist to coordinate, create, and implement support and accommodations between and for students and teachers. They will assist in the development of resources to educate teachers in research-based teaching practices and provide them with ongoing support and professional development. The Specialist will coordinate and manage Official Accommodation Plans for students, provide small group and individual instruction for recommended students, and lead parent education opportunities.

The Learning Specialist will have at least five years of experience working with students in grades 6-12 and will possess observable skills in evaluating and aiding students with various learning needs. It is fundamentally important that the Learning Specialist be culturally competent and able to promote an inclusive and equitable community, including by having a nurturing, caring, and clear tone with students. The successful candidate must be highly organized, have excellent interpersonal skills, and be able to provide practical, specialized instruction. This position follows a faculty work schedule, with an additional five days of remote summer work required for managing and responding to summer correspondence. 

Reports to: Assistant Head of School for Teaching and Learning

Responsibilities:

• Working directly with our current Learning Specialist, educators and Academic Support Team to evaluate strategies for supporting students and identifying students who may need additional diagnostic testing for learning differences.
• Interpreting neuro-psychoeducational testing and designing official accommodation plans in MyNA will be implemented by classroom educators.
• Working in partnership with parents, students, faculty, and administrators to interpret and understand neuro-psychoeducational testing and other relevant assessments to develop, monitor, and update student learning profiles.
• Coach, support, and partner with faculty in 1:1 coaching sessions to develop strategies for implementing accommodations and supporting students.
• Maintain communication with faculty, administrators, and families about students’ needs and progress and provide parent support as needed.
• Develop trusting relationships with students, their families, and faculty members.
• Communicate with students and parents regarding accommodations.
• Lead psychoeducational testing consultation meetings with educators.
• Maintain records of accommodation requests and implementation.
• Maintain and regularly update the referrals list for testing providers and student support.
• Oversee the testing center / extended time for grades 6-12.
• Promote and lead professional development opportunities for educators, students, and parents.
• Serve as the SSD coordinator and liaison for the Essex County Commission and for accommodation applications to ACT, College Board, and IB program testing.

Qualifications

• Experience with interpreting psycho-educational testing reports to develop individualized accommodation plans in line with the school’s philosophy
• Advanced degree in special education, psychology, or another related field
• Active NJ L.D.T.C Credential or Master’s level therapeutic licensure (LPCC, LCSW, NJ School Psychologist) is strongly preferred. 
• At least five years of school-based experience providing learning support for middle and upper school students
• In-depth knowledge and experience implementing multi-tiered educational assistance
• Excellent interpersonal skills and the ability to work collaboratively and collegially
• Excellent verbal and written communication
• Demonstrated high ethical and professional standards
• A nuanced understanding of issues related to diversity, equity, and belonging in educational settings

Salary range $70,000 - $80,000. Salary is dependent on numerous factors, including but not limited to education and experience.

Benefits:

Including, but not limited to: Paid time off (PTO), paid holidays, retirement, medical, dental, and vision insurance, short-term and long-term disability, life insurance as well as a variety of other benefits.

About Newark Academy
Located 35 miles from Manhattan in the town of Livingston, New Jersey, Newark Academy provides students in grades 6-12 with the knowledge and skills to become meaningful contributors to their communities and the wider world. Newark Academy cultivates a diverse school community and is committed to fostering and maintaining a caring and inclusive environment that thrives on intellectual, social-emotional, and relational interactions. Its faculty is highly regarded in the New Jersey independent school community for its especially effective combination of teaching that embraces rigor and compassion.