About Maddox + You

We are seeking a highly capable, experienced Executive Administrator to provide direct, high-trust support to the CEO of a growing, multi-company organization spanning manufacturing, real estate, hospitality, and community initiatives.

This role is for an experienced EA who thrives close to executive decision-making and takes pride in protecting time, managing priorities, and ensuring disciplined execution. As EA, you will assist in day-to-day activities —reducing friction, increasing clarity, and lightening cognitive load to enable the CEO to remain focused on the highest-value work.

As a mid-sized, high-growth company, this position offers meaningful long-term career growth for the right person.

Core Responsibilities

Executive & Calendar Management

• Own and manage a complex executive calendar across multiple companies and initiatives
• Coordinate internal and external meetings, ensuring clear agendas, preparation, and follow-up
• Proactively identify conflicts, capacity constraints, and priority trade-offs
• Prepare daily and weekly briefing materials, agendas, and reminders

Communication & Gatekeeping

• Serve as a trusted point of contact for senior leaders, partners, advisors, and select external stakeholders
• Draft, review, and organize executive correspondence as directed – managing emails, calls, visitors (playing the role of liaison) and screening what goes to other leaders and what needs your attention (and when).
• Screen and prioritize inbound communications with sound judgment
• Track commitments, action items, and follow-through – meeting minutes, prep and follow up documents, key decisions/next steps, meeting agendas, and other key research and reports.

Travel, Meetings & Logistics

• Coordinate travel, itineraries, and meeting logistics in coordination with our Corporate Travel team
• Support planning and execution of leadership meetings, offsites, and key events

Operational & Project Support

• Assist with light project coordination and execution across multiple operating companies
• Organize and maintain files, records, and reference materials
• Support special initiatives, research, and ad-hoc requests with discretion and urgency

Personal Support

• Assist with a small number of personal scheduling or coordination tasks that directly impact executive availability and focus
• Maintain strict confidentiality and professional boundaries at all times

More About You

• You are calm, organized, and unflappable in complex environments
• You have strong judgment and know what to escalate, what to handle independently, and what to decline
• You take pride in being prepared, proactive, and reliable
• You communicate clearly and professionally in writing and conversation
• You are comfortable working in close proximity to senior leadership and sensitive information
• You prefer disciplined systems over chaos and loose ends

Skills & Experience

• 3+ years of experience as an Executive Administrator to a senior executive – preferably a CEO in a large or mid-sized entrepreneurial, multi-entity environment. 
• Proven ability to manage complexity, competing priorities, and sensitive information in a fast-paced, evolving environment with a high attention to detail.
• Exceptional organizational, written, and verbal communication skills
• Strong judgment, discretion, and personal integrity, 
• High proficiency in various productivity software in the Apple / Google ecosystem
• Ability to anticipate needs and operate with increasing autonomy; discerning what can be delegated, what and when to escalate to CEO.

This role is not intended for inexperienced candidates.

Basics

• Full-time
• In-office role based in Battle Ground, WA (not remote) but has flexibility for work-from-home during times when the CEO is out of office
• Availability to travel; Depending on the candidate, this person may travel with the CEO at least once per month
• With paid travel time and normal business hours, this role averages ~50 hours per week

Compensation & Benefits

• Pay range: $90,000–$110,000 (wages and bonus)
• Comprehensive full-time benefits package averaging $20,000+ per year (amount varies based on age, family size, and eligibility), including:
• Health & wellness benefits (insurance or cash-in-lieu options)
• Paid maternity and paternity leave
• 401(k) with 100% match up to 8% of wages
• Paid holidays, PTO, and family-life gifts
• Vision, dental, disability, life insurance, and other voluntary benefits

Pro Tip

We receive a high volume of applicants. If you want to stand out, include a few sentences telling us what specifically attracted you to this role and why you believe you would thrive supporting a CEO in this environment.

About Maddox + You:

As the Administrative Assistant Support, your focus will be on cultivating a friendly and welcoming work environment for your coworkers and any visitors.

Your responsibilities will include contributing to a clean and organized work space, greeting visitors, keeping refreshments and office supplies stocked & available to employees, as well as participating in the planning and execution of company events like catered lunches, parties, and large meetings, and miscellaneous tasks like office mail responsibilities, errands, and shopping.

This is an ideal role for someone looking to build a career with an employer who values your strong character, stable lifestyle, and dedicated work ethic. 

More about You:

• Great attention to detail.
• A pleasant, welcoming disposition to present an excellent first impression as the primary front desk contact for visitors and vendors.
• Excellent interpersonal skills for regular interactions with coworkers and others.
• Aptitude for creating and maintaining a well-organized workflow.
• Proficient with basic computer software (Excel, Word, Email, etc.). If you are “not great with computers”, you are not a fit for this role.
• Fantastic written/email communication. You will need to maintain many email conversations each day. If your grammar is poor, or you are slow at writing emails, you will struggle in this role.

Basics:

• Part-Time. Schedule is generally 9:00 AM - 2:00 PM.
• Paid time-off, 401k matching. Smoke-free, drug-free workplace.

Experience & Education:

We value skills and experience, but we’re also willing to invest in training a select number of promising early-career candidates with the right combination of drive and ambition.

Pay: Starting range is $18 per hour.