Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

As the Workplace Planning Lead, you will ensure our physical footprint advances in lockstep with our company growth, creating environments that empower our teams to deliver more, faster. You will guide the evolution of our global office footprint, addressing space needs and translating business growth into effective workplace planning and execution. Working closely with Workplace Managers, Real Estate partners, and leadership, you will facilitate choices related to office expansions, relocations, and consolidations, ensuring our offices support scaling at pace. This position represents the first global planning layer within the Workplace team and will help shape how our workplace function scales in the coming years.

The day-to-day

• Guide space transitions at pace across existing office locations and develop seat and capacity planning models aligned with headcount growth
• Forecast workplace demand across locations, defining workplace standards and seating strategies
• Facilitate and implement swift data-informed choices to support operational scaling
• Apply LLMs and AI-enabled workflows within a corporate real estate and operational context
• Coordinate real estate planning choices, such as lease renewals, expansions, or consolidations, and partner with Real Estate teams to evaluate footprint changes and location strategy
• Provide workplace data and capacity insights to inform lease negotiations
• Plan workplace requirements for new offices, relocations, and office closures, alongside workplace design and layout planning
• Coordinate facility setup with Workplace Managers to ensure smooth office transitions
• Develop occupancy metrics and dashboards to track workplace capacity across offices, design simple planning models to support leadership choices, and identify opportunities to optimise workspace utilisation

You should apply if you

• Have a proven track record in workplace planning, workplace strategy, corporate real estate, or facilities planning
• Have successfully overseen office expansions, relocations, or workplace transformations
• Possess excellent systematic and planning skills, with the ability to translate business growth into workplace needs
• Have collaborated across multiple office locations or global organisations
• Demonstrate excellent stakeholder collaboration and communication skills

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to have

• Hold a background in interior architecture or experience with space planning tools such as AutoCAD
• Have background scaling operations in high-growth or technology companies
• Communicate fluently in the German language

Join Helsing and work with world-leading experts in their fields

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns
• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world
• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward
• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts
• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• Competitive salary and VSOP options
• Relocation support: up to €2,500 and 4 weeks temporary accommodation
• Learning: €500/£450 yearly allowance
• Health & wellness: gym membership and mental health support (Nilo.health)
• Social: regular company events and monthly social allowances
• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers
• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

These are the core benefits across all locations; there may be additional benefits in specific sites.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

As our Stockholm Workplace Coordinator, you will create an inclusive and welcoming environment where colleagues and external partners can collaborate effectively. You will oversee all general office operations, ensuring the Stockholm office functions seamlessly while providing comprehensive executive assistance to the local leadership team. Your responsibilities will span from organising and hosting meetings and events to coordinating key leadership schedules, communications, and daily business activities to support the broader company mission.

The day-to-day

• Legal aspects of the entity (compliance, tax, finance)
• Compliance — including licenses, FMV (Fair Market Value) and ISP
• Coordinating local hiring
• Foster an inclusive, welcoming, and effective environment for the Stockholm team, ensuring colleagues and visiting partners are consistently well supported
• Provide comprehensive executive assistance to local leadership through calendar management, scheduling, and the thoughtful prioritisation of key communications
• Oversee office operations, ensuring the workplace runs efficiently and professionally to support uninterrupted daily workflows
• Support local team culture by coordinating weekly fika, team breakfasts, and regular social gatherings
• Organise and coordinate team meetings, ranging from collaborative workshops and operational updates to events and team offsites
• Coordinate appointments and host onsite meetings, serving as a highly professional primary point of contact for external guests and key stakeholders
• Anticipate team needs by proactively sourcing office supplies and catering, maintaining optimal stock levels
• Manage workplace ticketing systems, ensuring all facility and maintenance issues are resolved promptly
• Act as the dedicated local liaison for building management and external vendors, ensuring partners meet our operational expectations

You should apply if you

• Demonstrate ability as an Office Manager, Executive Assistant, or in a similar workplace coordination role
• Communicate fluently in both Swedish and English, with the ability to build collaborative relationships across the team
• Possess exceptional organisational skills and can seamlessly context-switch between facility operations and executive support
• Handle sensitive information with complete reliability and discretion
• Show excellent technical proficiency across Microsoft Word, Excel, Outlook, and PowerPoint
• Align with our core values of responsibility, initiative, dedication to the mission, responsiveness, and inclusiveness

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to have

• Demonstrated knowledge of Swedish workplace health and safety regulations (Arbetsmiljö)
• Previous experience acting as a Skyddsombud
• An existing network of local Stockholm vendors for catering, event spaces, and maintenance

Join Helsing and work with world-leading experts in their fields

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns
• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world
• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward
• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts
• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• Competitive salary and VSOP options
• Relocation support: up to €2,500 and 4 weeks temporary accommodation
• Learning: €500/£450 yearly allowance

These are the core benefits across all locations, there may be additional benefits in certain locations.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Who we are

The role

The day-to-day

• Evolve and deliver Helsing's performance framework — including probation reviews, feedback cycles, calibration and promotion processes — ensuring talent development is tightly aligned to business outcomes and consistently applied across the London hub
  
  
• Design and deliver leadership and management development programmes suited to a mission-critical environment, building the capabilities that Helsing's continued growth requires
  
  
• Build scalable playbooks, tools and training that equip managers and individual contributors to grow in line with business needs, reducing reliance on ad hoc support over time
  
  
• Actively cultivate a broad internal network across Helsing's London teams and wider European organisation, developing the relationships and domain fluency needed to anticipate people needs before they become problems
  
  
• Invest continuously in understanding Helsing's business — its technology, its customers, its strategic priorities and its domain — translating that knowledge into people advice grounded in commercial and operational reality
  
  
• Use people analytics to measure organisational and performance health, surface meaningful trends and inform targeted interventions before issues compound
  
  
• Serve as the primary point of contact for team members on people policies, UK employment law and employee relations matters, escalating complex cases with clear framing and appropriate context
  
  
• Leverage employee insights to strengthen team culture and collaboration across Helsing's offices, translating qualitative signals into clearly prioritised, actionable recommendations

You should apply if you

• Have built and scaled people processes and systems across multiple functions within high-growth organisations, with outcomes that held up under scrutiny
  
  
• Have advised commercial and technical stakeholders on people strategy, organisational design and talent planning, drawing on a genuine understanding of the business context you were operating in
  
  
• Are a natural relationship-builder and networker — you invest in knowing the people and teams you support, and use those relationships to partner with credibility and informed judgement
  
  
• Have designed and delivered change management programmes in fast-moving environments, balancing pace with care for the people affected
  
  
• Bring genuine curiosity about the business context you operate in — actively seeking to understand organisational strategy, domain knowledge and commercial dynamics to inform your people work
  
  
• Are motivated by Helsing's mission and share our conviction that democratic values are worth protecting

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to Have

• Experience working within a high-growth technology, defence, deep-tech or similarly complex and regulated environment — bringing relevant domain familiarity to the role from day one
• Familiarity with UK employment law, including experience managing employee relations cases through to resolution
  
  
• Exposure to organisational design, workforce planning or broader talent strategy work at a function or company level
  
  
• Experience working across multiple European employment jurisdictions alongside the UK
  
  
• A demonstrated track record of building wide internal networks and using those relationships to improve the quality and reach of people partnering
  
  
• Proficiency in building or iterating on people systems and tooling (e.g. HRIS platforms, engagement survey tools)

Join Helsing and work with world-leading experts in their fields 

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• Competitive salary and VSOP options

• Relocation support: up to €2,500 and 4 weeks temporary accommodation

• Learning: €500/£450 yearly allowance

• Health & wellness: gym membership and mental health support (Nilo.health)

• Social: regularly company events and monthly social allowances

• Enhanced parental leave: 22 weeks fully paid for primary caregivers & 6 weeks for secondary caregivers.

• Family support: 5 days of paid family emergency leave, 100% remote work option during pregnancy and phased return to work

These are the core benefits across all locations, there may be additional benefits in certain locations.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.