Fairstead has an exciting opportunity to oversee a region of growing properties. The Regional Property Manager oversees the day-to-day operations of communities in their assigned region, implementing policies, procedures, and practices to enable each property to meet budgeted financial goals and achieve operational performance objectives.  

RESPONSIBILITIES: 

• Complete oversight of all real estate property management functions including managing the day-to-day administrative and maintenance operations in their region. 

• Creates and implements leasing and marketing plans, resident relations, budget preparation and financial reporting, and monitoring compliance with HUD. 

• Prepares monthly variance analysis reports (Financial Overviews) for submission to CFO (Chief Financial Officer). 

• Conducts monthly budget review to ensure sites are meeting NOI. 

• Ensures that all resident complaints are handled expeditiously, diplomatically, and professionally. 

• Supervises the appropriate building security measures, incident documentation, lease violation reports and proper notification of management, owner, and/or insurance carriers where necessary. 

• Develops, implements, and assures continued implementation of preventive maintenance programs.  

• Ensures that maximum economic rents are achieved through active rent level management, general and targeted outreach methods, assurance of leasing skills, and resident retention programs. 

• Responsible for vouchering through TRACS and ensuring all voucher related issues are handled expeditiously and turned around to the Contract Administrator. 

• Coordinates with staff & third-party contractors to ensure all work orders are closed out with signatures and photos of all work. 

• Approves the purchases of large-scale items/repairs. 

• Performs other related duties as required. 

BENEFITS: 

• Generous employer contribution for Medical Insurance through Meritain Health. 

• Employer Paid Vision Plans. 

• Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%. 

• 12+ paid Holidays. 

• 20 days of PTO. 

• 7 Sick days. 

• Employer Paid Life Insurance. 

• Flexible Spending Account. 

• Nationwide Pet Insurance. 

• Disability Insurance. 

• Laser Correction Discount. 

• Employee Discounts on appliances, apparel, and more. 

QUALIFICATIONS: 

• Two (2) years of experience as a Regional Property Manager. 

• Proficiency in YARDI and Realpage is required. 

• Experience with preparation and oversight of REAC and MOR inspections. 

• Exceptional communication, customer service, and organizational skills. 

• Ability to diffuse difficult situations. 

• Knowledge of the NYC residential market (Rent Stabilization, DHCR, HPD). 

• In-depth knowledge of Affordable Housing. 

• Ability to manage multiple priorities while demonstrating the initiative to produce results and resolve problems. 

• Bilingual in English and Spanish is a plus. 

• Able to effectively present information and respond to questions from management, vendors, and associates. 

• Adhere to tight deadlines and quick turnaround for deliverables. 

• Ability to work collaboratively in a dynamic environment where adaptability is imperative. 

• Strong written and oral skills. 

• Accurate with a strong attention to detail. 

• Proficient in Microsoft Office Suite. 

The Regional Leasing Manager – is responsible for overseeing leasing operations with a primary focus on ensuring full adherence to HUD, Section 8, LIHTC, and all other affordable housing regulatory requirements. This role ensures tenant file accuracy, applicant eligibility, and compliance readiness across the portfolio while still supporting core leasing goals and marketing initiatives. The individual will partner closely with the Compliance Department to ensure portfolio-wide audit success and regulatory preparedness.

*Offering $5000 sign-on bonus

RESPONSIBILITIES

• Proactively generate leads, conduct informative property tours (virtual and in-person), and follow up with prospects to close sales and secure leases quickly.
• Build meaningful connections within the community by actively participating in local meetings, networking groups, and outreach initiatives. This includes representing the property at organizations such as the Chamber of Commerce, senior centers, local businesses, and civic groups to support brand awareness and resident engagement.
• Drive leasing performance and occupancy strategies while maintaining a strong market presence
• Drive leasing performance and occupancy
• Establish and maintain best practices for the creation, organization, and management of lease forms and supporting documentation.
• Develop audit sheet templates to provide transparency into lease terms, provisions, and settings across properties.
• Maintain a consistent update and review schedule for lease forms, including Blue Moon and non-Blue Moon leases.
• Lead the review and standardization of lease-related materials, including move-in packets, fee sheets, renewal offer letters, and correspondence templates.
• Partner with Legal and external counsel to ensure all lease forms, tenant notices, and application documents meet jurisdictional requirements and regulatory standards.
• Oversee compliance of site-specific lease exceptions, including documentation of unique utility billing structures or environmental testing requirements.
• Review marketing, resident selection, and leasing documents for compliance with Fair Housing and other laws.
• Conduct and oversee portfolio-wide lease audits to ensure alignment with company standards and practices.
• Support acquisition due diligence by reviewing lease files, identifying risk areas, and assessing lease health.
• Assist with dispositions by preparing data reports and lease documentation in collaboration with the Asset Management team.
• Provide strategic support to broader business initiatives related to lease administration and operational optimization.
• Maintain a master database of approved fees and rentable items, including legal constraints or policy limitations.
• Evaluate regional and portfolio-wide needs for new or updated lease terms and addenda based on operational feedback and market trends.
• Develop project plans to support the implementation of new lease programs and services, coordinating with stakeholders across the business.
• Respond to ad hoc requests from senior leadership related to lease data and performance (e.g., rent-to-income ratio analysis).
• Manage and mentor a team responsible for lease system configuration, technical troubleshooting, and user support. This includes overseeing lease packet setup in Yardi and Blue Moon, implementation of fee and program changes, resolution of system issues, and liaison with software vendors.
• The team also manages system access, performs lease audits, responds to internal lease documentation requests, delivers training, maintains regulated correspondence, and drives process improvements through KPIs and performance analysis.

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Benefits

• Generous employer contribution for Medical Insurance through Meritain Health.
• Employer Paid Vision Plans.
• Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%.
• 12+ paid Holidays.
• 15 days of PTO.
• 7 Sick days.
• Employer Paid Life Insurance.
• Flexible Spending Account.
• Nationwide Pet Insurance.
• Disability Insurance.
• Laser Correction Discount.
• Employee Discounts on appliances, apparel, and more.

QUALIFICATIONS

- Minimum 5 years of experience in affordable housing compliance and leasing (HUD/Tax Credit).
- COS certification strongly preferred.
- Deep knowledge of HUD, Section 8, LIHTC, and other affordable housing regulatory programs.
- Proven experience reviewing eligibility, income certifications, and compliance documentation.
- Prior experience supporting or leading compliance audits required.
- Proficient in Yardi and MS Office Suite.
- Exceptional attention to detail, documentation accuracy, and regulatory interpretation.
- Strong communication skills and ability to mentor site staff on compliance procedures.

*Must be willing to travel 35%-50%