COOK SYSTEMS has an immediate need for a Accounts Payable Associate

The Accounts Payable Associate is responsible for the accurate and timely receipt, processing, and entry of invoices, disbursements, and financial adjustments in accordance with established weekly deadlines. This role performs detailed research to ensure the accuracy and integrity of all accounts payable transactions while maintaining strict adherence to internal controls.

Key Responsibilities

• Receive, open, review, date, and stamp daily invoices, check requests, and expense reports for NEO and associated regions.
• Communicate regularly with vendors and internal employees to clarify invoice coding, discrepancies, and charges, ensuring accurate expense allocation.
• Maintain a high level of concentration while strictly adhering to and enforcing internal controls related to the disbursement cycle; recommend process improvements to enhance accuracy and security.
• Accurately key invoices into the financial system, including alphanumeric data such as invoice numbers, dates, amounts, vendor information, and descriptions, while ensuring confidentiality.
• Prepare and enter financial adjustments, including voided checks, credit memos, and other required system corrections, utilizing sound accounting knowledge to ensure accuracy.
• Conduct research and analysis to validate account entries and resolve discrepancies.
• Provide responsive customer service to vendors and internal departments.
• Assist with check matching, mailing, and special handling processes as needed.
• Perform all duties within a structured office environment with standard lighting and climate conditions.

REQUIREMENTS

Knowledge & Skills

• Strong understanding of general arithmetic and the ability to communicate clearly and professionally, both verbally and in writing.
• Working knowledge of data processing systems and computerized accounts payable functions.
• Thorough understanding of accounts payable procedures, controls, and best practices.
• General knowledge of 1099 documentation and compliance requirements.
• High proficiency in Microsoft Word and Excel (Windows-based).

Education & Experience

• High school diploma or GED required.
• Minimum of three (3) years of clerical experience, including at least one (1) year of direct accounts payable experience

Additional Details:

• Workplace Setting: Hybrid #LI-Hybrid
• Job Type: Contract
• Seniority Level: Associate Level
• Job Function: Accounting

COOK SYSTEMS has an immediate need for a Project Coordinator – Solutions & Enablement (Marketing)

The Project Coordinator supports the Solutions & Enablement team by keeping marketing work organized, moving, and on track. This is a junior role designed for someone who is detail‑oriented, proactive, and eager to grow a career in project and program management.
The Project Coordinator partners closely with Marketing Managers, as well as Project Managers, Senior Project Managers, and the Senior Program Manager, to coordinate intake, manage timelines, maintain strong deliverables and ticket hygiene, and ensure timely approvals across multiple Marketing campaigns. This role supports several high‑visibility initiatives across the Marketing Event Team body of work.
 
ESSENTIAL JOB FUNCTIONS: 
Project & Deliverables Ticket Coordination
Own day‑to‑day deliverables ticket coordination and tracking
Create, update, and maintain tickets with complete and accurate information
Ensure strong ticket hygiene, including statuses, owners, timelines, and dependencies
Support intake and prioritization of marketing requests in partnership with Marketing Managers and project leadership
Workflow & Timeline Management
Create and manage project timelines, milestones, and due dates
Track progress against timelines and proactively follow up to keep work moving
Identify and flag risks, delays, or missing inputs to Marketing Managers and project leaders
Support multiple campaigns simultaneously while maintaining attention to detail
Marketing Approvals & Process Support
Coordinate marketing approvals across creative, marketing, and compliance teams
Partner with Marketing Managers to ensure approvals align with overall campaign timelines
Manage routing, versioning, and documentation to support smooth approval workflows
Cross‑Functional Collaboration
Serve as a day‑to‑day partner to Marketing Managers leading the work, helping translate campaign needs into actionable tasks and tickets
Collaborate with Marketing, Creative, Enablement, and external partners as needed
Communicate status updates, next steps, and timeline changes clearly and consistently
Continuous Improvement
Support standardization of intake, tracking, and documentation processes
Identify opportunities to improve workflows, visibility, and team efficiency
REQUIREMENTS
Bachelor’s degree or equivalent practical experience (Marketing, Communications, Business, or related field preferred)
Strong organizational skills with high attention to detail
Ability to manage multiple priorities in a fast‑paced environment
Strong written and verbal communication skills
Comfort following up, asking questions, and driving work forward
Foundational understanding of marketing or project coordination (academic, internship, or early‑career experience acceptable)
Preferred / Nice to Have:
Experience using project or work management tools
Exposure to marketing campaigns or event‑driven marketing
Interest in project management or program management as a career path
Tools & Skills:
Deliverables ticket management tools (Such as Jira, Trello, Monday.com, etc)
Microsoft Co‑Pilot
Microsoft Office / Google Workspace
Timeline and task management
Cross‑functional communication
Process documentation