Background: 

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy. 

The Position:  

We are seeking an Administrative Project Coordinator to support a Senior Manager of the Management Team. This role serves as a key liaison between the Senior Manager and other leadership teams across Bloomberg Philanthropies. 

The ideal candidate is an exceptional communicator with strong interpersonal skills, who is agile, discreet, and able to work both independently and collaboratively with internal teams and external stakeholders. This individual will play a critical role in ensuring the Senior Manager and their team operate at a high level, demonstrating meticulous attention to detail to support effective information flow, seamless workflows, and consistent follow-through. 

This position requires balancing complex project coordination across teams with high-level administrative and scheduling responsibilities, approaching both with equal rigor, organization, and energy. 

This is an in-person role based in New York City. 

Essential Duties and Responsibilities: 

• Manage Senior Manager’s calendar(s), including scheduling appointments, arranging meetings, anticipating needs and changing or rearranging meetings as appropriate, along with ensuring that any necessary administrative and technological resources are provided 
• Accountable for day-to-day management of the Senior Manager’s priorities, preparedness, events and schedule; including maintaining notes and follow-up from meetings and events, communicating with both internal and external stakeholders, and tracking action items to ensure projects are on schedule and deadlines are met 
• Collaborate and work alongside fellow coordinators and the organization’s Chief of Staff, to ensure seamless coordination of the entire Management Team’s portfolio 
• Assist with Board Member engagement and compilation of board materials and other related information   
• Assist the Events Team on high level events, meetings and convenings  
• Actively assist with projects as needed, including responding to priorities and resourcing needs as they shift over the lifecycle of our programs 
• Draft email correspondence, memos, briefings, presentations and recaps from meetings for a broad audience 
• Maintain data and project updates for internal check-ins and coordination with other Bloomberg teams 
• Manage and maintain digital records and files related to ongoing work including creating organized file systems and file guides or record indexes 
• Field inquiries to appropriate team members, respond to employee and outside inquiries, and ensure timely response to urgent issues 
• Coordinate travel arrangements, including flights, ground transportation, hotels, expense reports etc. 

 Required Qualifications: 

• A minimum of 5 years' experience in project management with a focus on time and task management inclusive of tracking deliverables and deadlines via clear timelines or workback plans.  
• Prior government or political experience preferred.  
• Bachelor's Degree preferred 
• Exceptional organizational and project management skills, with the ability to juggle multiple priorities simultaneously while maintaining attention to detail  
• Enjoy working and collaborating with others  
• Able to effectively receive and apply feedback 
• Excellent written and verbal communication skills 
• Experience with discretion and managing confidential information 
• Willingness to work in a fast-paced and dynamic environment 
• Experience handling data and operational reports; comfort with technology and digital tools is preferred. 

Accommodation

Bloomberg Philanthropies provides reasonable adjustment/accommodation to individuals with disabilities. Please let us know if you require a reasonable adjustment/accommodation to apply for a job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an adjustment/accommodation to apply for a job, please email careers@bloomberg.org.

Equal Opportunity

Bloomberg Philanthropies is an equal opportunity employer and prohibits discrimination in employment. It is Bloomberg Philanthropies' policy to provide equal opportunity and access for all persons, and the Organization is committed to attracting, retaining, developing, and promoting the most qualified individuals without regard to age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law (each, a “Protected Characteristic”). Bloomberg Philanthropies prohibits treating applicants or employees less favorably in connection with the terms and conditions of employment, in all phases of the employment process, because of one or more Protected Characteristics.

Background

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.

The Position

Bloomberg Philanthropies is seeking a talented and highly organized Associate to be part of the Internal Communications team. This role blends writing and project management, requiring strong attention to detail and ability to synthesize information across Bloomberg Philanthropies program areas. The Internal Communications Associate will manage competing priorities in a fast-paced environment and connect the dots across teams to ensure alignment and quality across materials. The ideal candidate is a strong writer who thrives in a fast-paced, collaborative environment.    

This role will be based full time in New York City. Some evening and weekend work will be required. 

Essential Duties and Responsibilities

• Assist in preparing memos and presentation decks featuring updates across all Bloomberg Philanthropies program areas (Arts, Education, Environment, Government Innovation, and Public Health) to support leadership decision-making   
• Draft briefing memos that synthesize key updates, strategic considerations, and forward-looking strategic considerations  
• Manage preparations for internal meetings, including shaping agendas, developing content, briefing speakers, and executing events   
• Coordinate with Bloomberg LP to develop presentations and materials for employees  

Qualifications of the ideal candidate

• A minimum of 2 years of experience in a fast-paced, high-performance work environment either through internships or full-time work     
• Bachelor’s Degree preferred 
• Ability to thrive in a deadline-driven environment with a flexibility and willingness to work outside normal business hours  
• Demonstrated ability to juggle multiple schedules, deadlines, and competing priorities 
• Outstanding interpersonal and communication skills and the demonstrated ability to effectively interface with senior level colleagues, both verbally and written   
• Proven ability to produce clear, thoughtful, and well-researched written content in a variety of formats 
• Must be a team player and enjoy working in a collaborative environment 
• Proactive, highly organized, and detail-oriented 

Accommodation

Bloomberg Philanthropies provides reasonable adjustment/accommodation to individuals with disabilities. Please let us know if you require a reasonable adjustment/accommodation to apply for a job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an adjustment/accommodation to apply for a job, please email careers@bloomberg.org.

Equal Opportunity

Bloomberg Philanthropies is an equal opportunity employer and prohibits discrimination in employment. It is Bloomberg Philanthropies' policy to provide equal opportunity and access for all persons, and the Organization is committed to attracting, retaining, developing, and promoting the most qualified individuals without regard to age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law (each, a “Protected Characteristic”). Bloomberg Philanthropies prohibits treating applicants or employees less favorably in connection with the terms and conditions of employment, in all phases of the employment process, because of one or more Protected Characteristics.

Background

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.

The Position

As a member of our Social Media team, you will create and oversee compelling social media content that brings complex, nuanced work to life across platforms. This role works closely with internal and external partners to tell the story of Bloomberg Philanthropies’ global impact.  

You will contribute to shaping our digital strategy by identifying trends, interpreting performance data, and proactively recommending content and platform opportunities. The ideal candidate is creative, highly organized, detail-oriented, collaborative, and comfortable working in a fast-paced, 24/7 news and social media environment.  

Essential Duties and Responsibilities

• Ideate and implement social media content that translates nuanced topics into engaging, platform-appropriate storytelling 
• Develop tailored content for platforms including Instagram, LinkedIn, X, Facebook, YouTube, and emerging channels 
• Maintain strong relationships with internal stakeholders – act as a liaison to facilitate content and projects 
• Draft, copyedit, and coordinate approval for social media scripts, captions, metadata, and community posts 
• Support launches, announcements, events, and other key moments with social and digital components 
• Partner with agencies to develop content, including YouTube assets, Shorts cutdowns, thumbnails, and paid media campaigns 
• Support community management, including monitoring comments and conversations 
• Track and report on social media performance; assess what’s working and provide recommendations 
• Create social media monitoring and analytics reports for key moments  
• Identify and proactively recommend digital trends, formats, and platform opportunities 
• Collaborate with paid media, photo/video, program communications, speechwriting, and events teams 
• Support social media operations, including asset management, documentation, scheduling, and invoice processing 
• Update websites using WordPress as needed to support communications efforts 

Qualifications of the ideal candidate

• 4+ years of hands-on experience in a dedicated social media role 
• Bachelor’s degree preferred 
• Demonstrated experience publishing and managing content across major social platforms 
• Excellent writing, editing, and verbal communication skills 
• Strong organizational and project management skills, with the ability to manage competing priorities under tight deadlines 
• Ability to interpret social media metrics and translate data into actionable insights 
• Experience working with agencies and collaborating across internal teams 
• Proficiency with standard workplace tools (Outlook, Word, PowerPoint, Excel) 

Accommodation

Bloomberg Philanthropies provides reasonable adjustment/accommodation to individuals with disabilities. Please let us know if you require a reasonable adjustment/accommodation to apply for a job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an adjustment/accommodation to apply for a job, please email careers@bloomberg.org.

Equal Opportunity

Bloomberg Philanthropies is an equal opportunity employer and prohibits discrimination in employment. It is Bloomberg Philanthropies' policy to provide equal opportunity and access for all persons, and the Organization is committed to attracting, retaining, developing, and promoting the most qualified individuals without regard to age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law (each, a “Protected Characteristic”). Bloomberg Philanthropies prohibits treating applicants or employees less favorably in connection with the terms and conditions of employment, in all phases of the employment process, because of one or more Protected Characteristics.

If you would like to be among the first to learn about new job opportunities at Bloomberg Philanthropies please fill out the form below to provide us with a few pieces of information that will help us get in touch with you and align your expertise and experience to upcoming roles.   

We look forward to staying in touch - in the meantime we encourage you to stay up to date with Bloomberg Philanthropies’ work through our website, Annual Report or any of our social media handles - LinkedIn, Facebook, Instagram, X, TikTok, YouTube, or Threads. 

Accommodation

Bloomberg Philanthropies provides reasonable adjustment/accommodation to individuals with disabilities. Please let us know if you require a reasonable adjustment/accommodation to apply for a job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an adjustment/accommodation to apply for a job, please email careers@bloomberg.org.

Equal Opportunity

Bloomberg Philanthropies is an equal opportunity employer and prohibits discrimination in employment. It is Bloomberg Philanthropies' policy to provide equal opportunity and access for all persons, and the Organization is committed to attracting, retaining, developing, and promoting the most qualified individuals without regard to age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or maternity/parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law (each, a “Protected Characteristic”). Bloomberg Philanthropies prohibits treating applicants or employees less favorably in connection with the terms and conditions of employment, in all phases of the employment process, because of one or more Protected Characteristics.