The Youth Operations Coordinator provides administrative and operational support to Mannahouse Youth, helping ensure services, events, and ministry initiatives are organized, effective, and executed with excellence. This role coordinates registrations, communication, scheduling, databases, supplies, volunteer support, and event logistics while partnering with the Youth Pastor and ministry leaders to create healthy and effective ministry environments.

Working closely with the Youth Pastor and ministry leaders, the Youth Operations Coordinator supports volunteer coordination, administrative systems, and front desk operations while fostering clear communication and organizational excellence. Through dependable operational support and active participation in campus life, this role contributes to a culture of discipleship, teamwork, and Spirit-led ministry.

• Hours: Full-Time
• Campus: Portland
• Reports directly to the Lead Youth Pastor
• Collaborates with Youth Ministry staff, Dream Team leaders, campus staff, and Central Support departments
• Coordinates and supports volunteers serving in youth events, services, and ministry initiatives

Requirements

• Previous experience in administrative support, event coordination, ministry operations, or a related field preferred
• Proficiency with Google Workspace and church database systems preferred
• Strong organizational and project coordination skills with exceptional attention to detail
• Excellent verbal, written, and interpersonal communication skills
• Ability to coordinate multiple priorities while maintaining accuracy, professionalism, and follow-through
• Demonstrated ability to work independently and collaboratively within a ministry team
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
• Flexible schedule with the ability to participate in youth services, Sunday services, camps, conferences, retreats, and other ministry events as needed
• Servant-hearted approach to supporting students, families, volunteers, staff, and guests
• Demonstrates a personal relationship with Jesus Christ and alignment with the mission, vision, and values of Mannahouse
• Must be a member in good standing of Mannahouse, including consistent attendance, ministry participation, and tithing

Responsibilities

• Coordinates registrations for camps, conferences, retreats, trips, services, and other youth events, including tracking, reporting, and issue resolution
• Develops and maintains event rosters, attendance records, financial tracking, and administrative reports
• Maintains accurate youth ministry database records, including student and parent contacts, communication lists, and volunteer information
• Drafts and distributes communications to parents, students, leaders, and staff through email, letters, and approved online platforms
• Assists with front desk coverage, providing a welcoming presence for guests and supporting day-to-day administrative needs
• Coordinates logistics for youth services, camps, conferences, retreats, trips, and special events, including transportation, room reservations, food orders, supplies, and check-in processes
• Purchases and maintains supplies for services and events within approved budgets
• Organizes and maintains youth ministry inventory, supply closets, and storage areas
• Establishes and maintains project plans, timelines, deadlines, and deliverables for youth events and ministry initiatives
• Participates in weekly youth services and major youth ministry events, providing hands-on operational support
• Maintains Planning Center and other approved ministry systems with accurate service orders, volunteer roles, schedules, and team communication
• Responds to parent and student inquiries and maintains clear communication before, during, and after youth events
• Supports the Youth Pastor and ministry staff with communication scheduling, social media coordination, and related administrative needs as assigned
• Attends staff meetings, youth leader meetings, and planning sessions; records decisions and communicates follow-up action items
• Supports leader onboarding and development by coordinating training dates, collecting documentation, and communicating next steps
• Serves as an operational liaison between the Youth Pastor, parents, volunteers, and ministry partners
• Coordinates and mobilizes volunteer teams to support youth services, events, and ministry initiatives
• Fosters a collaborative environment that encourages ownership, unity, and excellence among leaders and volunteers
• Protects and promotes the culture and values of Mannahouse Youth in all interactions
• Performs other duties as assigned