Position Overview:

This position requires a scientific background in order to provide sufficient scientific support in planning, coordination, evaluation, and communication support to the Division of Clinical Research (DCR) at NINDS. The position will also serve as a programmatic point of contact to support DCR program directors in facilitating completion of administrative checklists and documentation prior to release of awards. A Master's degree is required.

Field of Study

• Neuroscience

Software

• Adobe Acrobat

• PowerPoint

• SharePoint

• Excel

• WebEx

• Word

Skills

• Writing

• Reports

• Agendas

• Knowledge of NIH grants and funding mechanisms

• Human Subjects Research Protection

• Funding Opportunity Announcements

• Workshop and conference planning

• Research conduct and compliance

• Portfolio analysis

• Clinical research

• Clinical Trials

• Data analysis

Statement of Work Details

• Work with staff on existing projects and/or the development, initiation, and execution of new project initiatives. — 1

• Organize and maintain project documentation and communications; track project progress using project management tools. — 2

• Organize and coordinate program activities; manage agendas, meetings, background materials, and minutes. — 3

• Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops, and special projects. — 4

• Track action items and tasks; provide deadline reminders to staff; maintain spreadsheets of relevant information for grants, contracts, and other programs. — 5

• Work with staff on the concept development, planning, execution, and support of all project-related activities.

• Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.

• Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.

• Request information from and provide responses to principal investigators, program staff, and others on scientific and programmatic issues.

• Conduct literature searches in PubMed, Web of Science, and other information sources; manage references using bibliographic software.

• Conduct searches for material for a specific programmatic need, using a database to search for material in many cases.

• Organize and analyze reports in a scientific area as assigned.

• Read, interpret, analyze, and condense material from a variety of sources for presentation.

• Create scientific search criteria for locating scientific, program, and related information on the internet and other means, including literature and database searches.

• Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters, and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.

• Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.

• Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.

• Organize existing slides/presentations/talking points into a functional database/library.

• Design, develop, and maintain databases, Listservs, spreadsheets, PowerPoint presentations, and other computer applications.

• Collect, read, interpret, analyze, and condense material from a variety of sources and prepare reports of data analysis for presentation.

• Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts, and graphs for conferences, committee meetings, workshops, and group updates.

• Attend meetings, training, and conferences in support of program initiatives.

• Identify, assess, draft, edit, revise, and assemble necessary background materials.

• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff, and update and maintain spreadsheets of relevant information.

• Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.

• Draft, review, and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters, and reports.

• Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests, and participants, registration, and meeting logistics.

• Prepare and give formal presentations for division leadership and other interest groups.

• Give regular progress reports to sponsor and stakeholders.

• Coordinate with strategic project leaders on the logistics of annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences, or electronic reviews to address key issues.

• Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide, and exchange information with Network investigators, their staff, and other relevant individuals.

• Provide project management support for large and/or complex projects with internal and external stakeholders and other project participants.

• Ensure that all aspects of the programs are tracked and reported, key milestones and deliverables dates are known and adhered to, and that all individuals and partners involved are kept apprised of progress of integrated tasks and next steps.

• Analyze and develop presentations consisting of data from grantee progress reports to be used by Program staff and at grantee meetings in the overall analysis of Program progress.

• Develop a plan to improve the outreach, education, and interaction strategies of the Branch.

• Lead efforts to improve database tools and other programs by coordinating and hosting meetings with database stakeholders.

• Identify needs for and develop new formats and databases for reporting program management and budgetary data.

• Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.

• Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes, and systems for the purpose of improving efficiency.

• Define problems; analyze alternatives; recommend solutions to complete problems affecting the conduct of research programs.

• Organize, analyze, and write project reports, scientific papers, and present reports in scientific areas, based on results and findings.

• Organize and maintain a repository of resources, including minutes, reports, spreadsheets, and web pages related to the program.

• Obtain information and data; review and summarize materials and data; gather and coordinate information for review; conduct data entry and file maintenance; edit and/or prepare text, data, and charts.

• Search scientific, program, and related information on the web and other means; perform literature and database searches.

• Develop periodic and special reports; search records and files, the internet, background materials, and precedent references.

• Prepare spreadsheets summarizing research efforts by grant mechanism and/or scientific topic.

• Track project progress and provide regular reports.

• Maintain and distribute scientific papers relevant to specific programmatic needs.

• Assess alignment of policymakers’ interests with the mission, and work with staff to develop strategies/opportunities to educate/inform policymakers on relevant scientific, education, and outreach efforts.

• Provide project planning and project management strategies to efficiently approach complex tasks.

• Develop and improve procedures for leadership and program staff to implement tracking and reporting to gauge progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.

• Develop the framework for the department’s policies and programs designed to increase efficiency and economy of the department’s overall functions and operations.

• Collect information on programs and grants to facilitate identification of scientific overlap and/or duplication, future scientific directions, workload distribution, etc.

• Collaborate with staff to plan and carry out special studies and analyses of the research portfolios.

• Develop, update, and maintain information databases (e.g., SharePoint sites); provide document retrieval support.

• Establish and maintain data analytics tools for analysis.