Title: Registrar Specialist (AM)
FLSA Status: Non-Exempt
Reports To: Chief of Schools
Supervises: None

Salary Range: $28.92/hr - $35.35/hr

Under the general direction of the Student Data Manager, the Registrar Specialist is responsible for coordinating student enrollment, transfers, withdrawals, and the maintenance of accurate student records. This position supports the school's student information systems, ensures compliance with applicable school and state requirements, and provides exceptional customer service to students, families, and staff.

The Registrar Specialist serves as a key point of contact throughout the registration process, ensuring records are accurate, confidential, and maintained in accordance with established policies and procedures. Success in this role requires exceptional organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced school environment.

Requirements

Student Enrollment & Registration

• Coordinate and process student enrollment, transfers, and withdrawals.
• Verify completion of all required registration documents and supporting documentation.
• Guide students and families through the enrollment process, including school policies, attendance expectations, parking agreements, schedules, and available childcare options.
• Administer placement assessments and coordinate appropriate student placement.
• Maintain enrollment waitlists for all student programs.

Student Records & Compliance

• Request, receive, and verify cumulative records, transcripts, immunization records, and other required documentation from previous schools.
• Maintain accurate physical and electronic student records in accordance with school, district, and state requirements.
• Enter, update, and maintain student information within PowerSchool and other student information systems.
• Monitor immunization compliance and communicate with families regarding missing or expired documentation.
• Prepare and verify student records for audits, compliance reviews, and state reporting.

Scheduling & Data Management

• Maintain and update student schedules, including placement in English Language Development (ELD) courses when appropriate.
• Review attendance reports, identify discrepancies, and make corrections as needed.
• Enter transcript information and grades into PowerSchool while assisting with GPA verification.
• Generate reports related to enrollment, attendance, and student performance.
• Monitor vision screening records and maintain accurate documentation in PowerSchool.
• Utilize CALPADS and maintain CUM files for high school and distance learning students.

Customer Service & Administrative Support

• Respond to student, parent, and staff inquiries in a professional and timely manner.
• Provide administrative support to the Student Data Manager.
• Coordinate substitute teacher requests.
• Provide front office coverage as needed.
• Communicate effectively with schools, agencies, families, and staff regarding enrollment and student records.

General Responsibilities

• Record work hours and leave requests accurately in Paylocity.
• Participate in required meetings, professional development, and school events with supervisor approval.
• Support school initiatives that promote a safe, positive, and healthy learning environment.
• Review and respond to work email daily during scheduled work hours.
• Perform other duties as assigned.

Required Education, Experience, and Training

Required

• High school diploma or equivalent.
• Minimum of three (3) years of experience as a school registrar or in student records administration.
• Bilingual in English and Spanish.

Preferred

• Associate's or Bachelor's degree in Business Administration, Public Administration, Liberal Arts, or a related field.
• Two (2) or more years of experience using CALPADS and/or student information systems such as PowerSchool.

Benefits

Why You'll Love Teaching Here

At Escuela Popular, We believe that great teaching starts with great support. Our educators thrive in a warm, collaborative environment that values connection, creativity, and excellence. With small class sizes, teachers are able to build meaningful relationships with students and tailor instruction to meet individual needs. If you’re looking for a school culture rooted in community, growth, and purpose, this is the place to make a lasting impact.

We Support You & Your Family:

• Free On-Site Childcare: For both staff and students, because we know family comes first.
• Comprehensive Benefits: Medical, dental, vision, and life insurance for employees working 6+ hours per day.
• Financial Wellbeing: Competitive compensation, structured as a salary for full-time and an hourly rate for part-time roles, commensurate with experience.
• Time to Recharge: Generous paid sick leave.
• Sign-On Bonus Available
• Participation in CalSTRS
• Recognition of Prior Years of Service with Districts

We Foster Your Growth:

• Classroom Support: Collaborate with a dedicated paraprofessional to maximize your impact.
• Continuous Learning: Engage in ongoing, relevant professional development to refine your pedagogy.
• A True Team: Join a supportive, collaborative community where your voice is heard and your contributions are valued.

Ready to Inspire the Next Generation of Scientists?

If you are an educator who is passionate about making science come alive and believes in the transformative power of a bilingual education, we can’t wait to hear from you.