About the Role
We are seeking an experienced and detail-oriented Manager - Accounts to oversee the accounting, trust accounting, billing, compliance, and financial administration functions of a boutique legal practice. This role is ideal for someone who is highly organised, capable of managing day-to-day financial operations independently, and confident working within the specialised accounting and regulatory requirements of a legal environment. You will work closely with senior leadership while supporting lawyers, paralegals, external accountants, auditors, and regulatory bodies to ensure financial accuracy, compliance, and operational efficiency.

About the Client
You will be working with a specialist legal practice renowned for delivering exceptional service in complex commercial matters. The firm is committed to transparency, responsive client service, and leveraging modern technology to enhance the client experience. With a collaborative and professional culture, the organisation values accuracy, integrity, continuous improvement, and operational excellence.

Ideal Profile

Accounting & Financial Expertise

• Experience in bookkeeping, accounting, accounts administration, office management, or a similar finance-focused role
• Strong understanding of accounts payable, accounts receivable, reconciliations, payroll, superannuation, and end-of-month billing processes
• Ability to manage accounting functions accurately and independently
• Experience handling confidential financial and client information with discretion and professionalism

Legal & Compliance Experience

• Experience within a law firm, legal practice, or professional services environment is highly regarded
• Knowledge of trust accounting and Australian legal trust account requirements
• Experience preparing for trust audits and working with external auditors is advantageous
• Familiarity with legal billing, disbursements, cost recoveries, and matter-based accounting
• Understanding of regulatory compliance, professional memberships, practising certificates, and legal practice administration

Systems & Software

• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams
• Experience using LEAP or similar legal practice management and accounting software
• Familiarity with Monday.com or similar workflow and debtor management platforms
• Experience with accounting, payroll, and reporting systems within professional services environments

Soft Skills

• Honest, trustworthy, professional, and dependable
• Excellent organisational and time management skills with strong attention to detail
• Strong written and verbal communication skills
• Positive, adaptable, and collaborative approach to work
• High emotional intelligence with the ability to build effective working relationships
• Practical problem-solver with a continuous improvement mindset

Responsibilities

Bookkeeping, Accounting & Financial Administration

• Manage the firm's day-to-day accounting operations, including accounts payable and receivable
• Reconcile office accounts, company cards, and related financial records
• Process payroll, superannuation, petty cash, and financial administration activities
• Liaise with accountants, auditors, and relevant third parties
• Manage tax, ASIC, and other regulatory payments
• Monitor budgets, office expenditure, financial records, and aged debtors
• Produce financial and operational reports, including reports generated through legal practice systems
• Manage payments to barristers, suppliers, contractors, and external vendors

Trust Accounting & Compliance

• Prepare and process trust payments and trust receipts
• Manage trust fund requests and controlled money accounts
• Ensure trust accounting complies with Australian Legal Profession Regulations
• Complete monthly trust account reconciliations and reporting
• Prepare for annual trust audits and maintain compliant trust accounting records

End-of-Month Billing & Matter Accounting

• Manage matter accounting throughout the billing cycle
• Coordinate end-of-month billing processes with legal teams
• Review time entries, cost recoveries, disbursements, and anticipated payments
• Prepare, review, and finalise client invoices
• Maintain billing records and debtor management systems
• Follow up outstanding debtors and third-party invoices where required

Office, Vendor & Administrative Management

• Support management of insurances, practising certificates, memberships, and licensing renewals
• Maintain staff leave records and administrative documentation
• Coordinate office facilities, lease arrangements, maintenance, and vendor contracts
• Support document management systems and legal practice software
• Assist with matter opening, archiving, and file retention processes
• Contribute to policy development and continuous process improvements

Compliance, Governance & Legal Practice Administration

• Support compliance with legal, privacy, workplace, OH&S, and professional standards requirements
• Assist with regulatory obligations involving relevant legal governing bodies
• Maintain professional development and certification records where required
• Support audit preparation, regulatory inspections, and governance activities
• Assist with legal documentation, trust requests, and administrative correspondence

How we take care of our team
💰 Get paid in Australian Dollars
🏥 Medical insurance from day one for you + spouse (or parents if unmarried)
🩺 Generous OPD coverage from doctor visits to all your medical needs
🏡 Home office setup allowance to build your ideal workspace
🌐 Internet allowance to keep you connected
💪 Gym & wellness allowance to stay fit and balanced
🎉 Work hard, play hard – regular team events & engagement activities
🧠 Diji Assist – Mental health & counseling support when you need it
📚 We invest in you – reimbursement for industry certifications
🗣️ Open-door culture – your ideas and feedback always matter
🌍 Flexible work – home or office, wherever you do your best work
🏆 Rewards & recognition that actually recognize you
🥳 Great christmas & financial year-end parties to unwind with your loved ones