About this Accounts Payable Manager role at Ppfa

Ppfa · Hybrid · New York, NY

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. With health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives. Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S.

Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education. Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund seek a passionate and meticulous Accounts Payable Manager. This job reports to the Senior Director, Procurement in the Procurement team within the Finance Division of PPFA. The Procurement team provides enterprise-wide procurement operations, contract lifecycle management, supplier lifecycle management, and accounts-payable services that enable PPFA to advance its mission with fiscal discipline and stakeholder-centric support.

This is a cycle hire position with a duration of 6-12 months.

Purpose:

The Accounts Payable Manager is responsible for managing the financial and administrative responsibilities related to paying suppliers and vendors. This role requires a well-organized individual with strong attention to detail, problem-solving skills, and the ability to prioritize and manage multiple tasks efficiently. A successful candidate should possess technical expertise of financial processes and procedures in addition to knowledge of accounting software and automation.

Engagement:

This role works closely with all departments throughout the organization and external stakeholders.

Delivery:

Oversee and manage the entire accounts payable process

Ensure timely processing of invoices and payments

Reconcile vendor statements and resolve discrepancies

Develop and maintain relationships with vendors and suppliers

Prepare and analyze accounts payable reports

Implement and monitor internal controls over accounts payable

Ensure compliance with company policies and regulatory requirements

Supervise and provide guidance to accounts payable team members

Identify opportunities for process improvements and implement changes

Assist with audits and provide necessary documentation

Manage the accounts payable ledger and ensure accuracy of data

Maintain accurate and organized financial records

Collaborate with other departments to streamline operations

Handle escalated inquiries from vendors and internal staff

Performs other duties as assigned.

Knowledge, Skills and Abilities (KSAs):

Bachelor’s degree required along with some experience in Finance.

Strong written and verbal communication skills.

Excellent planning, organizational, coordination and time management skills.

Ability to analyze and solve problems.

Must be able to work with little or no supervision and multi-task effectively.

Strong computer skills are necessary including Microsoft Office and Google suites.

CPA or CMA certification

Advanced knowledge of Excel and other financial software

Ability to work under pressure and meet tight deadlines

Experience with process improvement methodologies

Proven track record in vendor management and negotiations

5+ years of experience in accounts payable or related field

Proven leadership and supervisory experience

Strong understanding of accounting principles and practices

Ability to handle sensitive and confidential information

Effective communication and negotiation skills

Travel: 0 - 5%, domestic

Planned Parenthood's cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.

Planned Parenthood Federation of America participates in the E-Verify program. Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

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About this Accounts Payable Manager role at Ppfa

Purpose:

Engagement:

Delivery:

Knowledge, Skills and Abilities (KSAs):

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